01
Give the earlier view an identity and a date
Label the sample S-01 and place that identifier beside an image of its earlier condition. Describe the visible area in ordinary language, such as “a worn section near the centre,” without claiming a cause that has not been established. Note whether the photograph shows the whole square or a close crop. If a scale reference is included, explain it consistently in later images. This gives the record a stable starting point and helps prevent a photograph of a different sample from being mistaken for the earlier view of this one.
02
Describe the addition separately from the reason for choosing it
For the later view, retain S-01 and add the date of the record. Describe the visible addition: a contrasting rectangular patch positioned over the worn area. Put the maker’s reason in its own field, such as wanting the changed area to remain noticeable in the design. The description records what can be seen; the reason records an intention. Keep both without allowing either to stand in for an assessment of strength, comfort or suitability. Those questions would need their own evidence if they mattered to the eventual use of the item.
03
Leave a place for later observations
Finish the card with fields for subsequent use, observed changes and questions still open. For a practice square that has only been photographed, write that no use observations have been recorded. Avoid captions such as “lasting repair” when the record contains only a finished-looking image. If later observations are added, preserve their dates and conditions rather than rewriting the first entry. The completed card links the sample identity, earlier view, visible addition, design intention and limits of the current record, giving a future reader a clear account of what is actually known.